For the CFO and finance team
The forecast you pass on has to stand up to scrutiny
You sign off on numbers you did not calculate yourself. AIMZ gives every line item in the forecast a source right down to the voucher, the same periodisation rules on every project, and a consolidation that is a lookup instead of a monthly exercise.
The challenge
You report numbers you cannot verify yourself
Forecasts come in from project managers in different spreadsheets, with different assumptions about completion rate and provisions. You compile them, but cannot see what sits behind them – and when the auditor asks, someone has to reconstruct the calculation.
Twenty forecasts, twenty sets of assumptions
Every project manager calculates completion rate and provisions their own way. The total becomes a number, but not a comparable one – and variance between projects may just as well be different methods as different performance.
Month-end takes a week
Collecting, chasing, consolidating and reconciling are done by hand. By the time the report is ready, the numbers are already six weeks old and the window for action has closed.
Numbers without a source
When the auditor or the board asks what sits behind a provision, someone has to dig out the spreadsheet it was calculated in. Often there is no record of who set the assumption, or when.
How AIMZ works
Built for numbers that have to withstand questions
Consolidation across companies and projects
Every project uses the same chart of accounts and the same forecast model, whichever company it sits in. The group view is therefore a lookup: earned value, contribution margin and final forecast per company, per project, per period – without anyone stitching spreadsheets together at month-end.
Periodisation and completion rate by the same rules everywhere
Completion rate, earned revenue and provisions are calculated by the system according to rules you set once, not by the individual project manager. Once the month is closed and posted, the remainder goes to forecast – and two projects in the same situation get the same treatment.
Audit trail from group total to individual voucher
Every total can be opened: group to company, company to project, project to line item, line item to invoice, invoice to the voucher in the accounting system. It is the same path the auditor follows, just without anyone having to pull the documentation by hand.
What the finance team gets out of it
Questions we often get
Does AIMZ replace our accounting system?
No. AIMZ reads invoices, vouchers and the general ledger from the accounting system and lays the project finances on top. Bookkeeping and the annual accounts stay where they are today – AIMZ owns the forecast, the periodisation and the portfolio view.
Can we consolidate across several companies?
Yes. Projects can sit in separate companies with their own chart of accounts and their own access rights, and be consolidated to company and group level at the same time. You can look at one company in isolation or all of them together without moving data between systems.
How are completion rate and earned revenue calculated?
Completion rate is calculated from accrued cost against final forecast, by rules that are set once and apply to every project. Earned revenue and provisions follow from this, so two projects in the same situation are treated the same regardless of who manages them.
Does this stand up to an audit?
Every total can be opened down to the individual voucher, and changes in assumptions are logged with user and date. That is exactly the trail an auditor asks for, available without anyone reconstructing the calculation afterwards.
How long does an implementation take?
The setup is about the chart of accounts, the integration with the accounting system and the first projects. It is not a year of consultants – get in touch, and we will go through your portfolio and tell you what is realistic.