Integration
Invoice receipt
AIMZ and Semine
Semine reads and interprets your invoices automatically. AIMZ fetches them the moment they're received – amount, supplier and image – so the whole project sees the cost before it's approved and booked.
Why this matters
Everyone sees the invoice right away – not just the approver
Usually only one person knows an invoice has arrived: whoever it's awaiting approval from. Everyone else on the project discovers the cost once it's booked, maybe weeks later. If the invoice sits during a holiday or on a desk, it's invisible for that long.
With Semine connected to AIMZ, the invoice is registered as received the moment it arrives. Amount, supplier and image are visible to the whole project right away, and the forecast shows it as an expected cost – clearly marked as not booked yet.
- Amount, supplier and invoice image visible to the whole project on receipt
- Nobody depends on the approver being available to see the cost
- Received, not booked is shown as its own line – never mixed into booked figures
- Unexpected invoices are caught while there's still time to raise them
Nordvik Betong Received today 08:12 · not approved | NOK 1,240,000 | Received |
Ramirent Received today 07:40 · not approved | NOK 84,200 | Received |
Sørlie Elektro Approved yesterday by Marius H. | NOK 486,000 | Approved |
Haugsted Ventilasjon Booked 2 April · voucher 40182 | NOK 312,000 | Booked |
| Received, not booked | NOK 1.32M |
How it works
From receipt in Semine to a visible cost in AIMZ
Your approval flow doesn't change. AIMZ sits alongside it: the invoice becomes visible to the project on receipt, and continues to approval and booking as before.
- 1
Connect the inbox
AIMZ connects to Semine as read-only. Your approval flow and rules aren't touched.
- 2
The invoice is registered as received
The moment the invoice arrives, amount, supplier and image are visible on the project in AIMZ – marked as received, not booked.
- 3
Approval and booking as before
The invoice continues through Semine to the ERP system. Once it's booked, the line changes status and the forecast builds on the booked figure.
What syncs
Receipt is the source, the ledger is the truth
Data flows one way: from Semine to AIMZ. Received invoices are kept clearly separate from booked ones, so the forecast never mixes what's certain with what's expected.
- Receipt date, supplier and amount on receipt
- Invoice image and attachments, visible to the project
- Status through the flow: received, approved, booked
- AI-suggested project and cost item
Setup
- Direction
- Semine → AIMZ
- Access
- Read-only
- Update frequency
- On receipt, continuously
- Affects approval
- No
About Semine
AI-driven invoice receipt and voucher processing
Semine is a Norwegian solution that uses AI to interpret, code and move incoming invoices through approval and on to accounting. The company is now part of Rydoo, and the two brands continue side by side. Semine handles the voucher, AIMZ handles the project economy – and because AIMZ reads the invoice on receipt, the project knows about the cost long before it's posted.
Read more at semine.comFrequently asked questions
Does this change our approval flow?
No. The invoice goes through Semine and on to the ERP system exactly as before, with the same rules and the same approvers. AIMZ only reads along, and makes the cost visible to the project earlier.
What does 'received' mean in AIMZ?
It's a distinct status: the invoice has arrived but isn't approved or booked yet. The amount is shown as an expected cost and kept separate from booked figures, so you can always see the difference between what's certain and what's expected.
Does the forecast get distorted by unapproved invoices?
No, because they aren't mixed in. Received invoices are summed on their own line. You see both the booked cost and what's sitting in receipt – and can choose whether to manage against one or both.
Who can see the invoice?
Anyone with access to the project in AIMZ. The point is precisely that the project manager, finance and management see the same invoice at the same time, instead of the knowledge sitting only with whoever it's awaiting approval from.
What if an invoice sits unopened for weeks?
It's still visible in AIMZ from day one, with a receipt date. This is often where money disappears: an invoice nobody has seen can't be disputed, re-invoiced or linked to a change claim before the deadline runs out.
Semine was acquired by Rydoo – does the integration still apply?
Yes. Semine is now part of Rydoo, and the two brands continue side by side. The integration with AIMZ is the same, and you'll find it under Semine.